Sending in bulk
Hundreds or thousands of letters prepared as a single batch: a ZIP file with the PDFs and a list of recipients, processed in the background.
Available from October 2026
Your organisation's mail, from PDF to dispatch.
Bulk mailing and postal payment slips for Italian public bodies and consortia. Upload your documents: PostaDesk produces and sends the mail, and tracks the status of every shipment.
Sample batchProcessing
Declared content: letter with payment slip
Row 1Letter + payment slipSucceeded
Row 2Letter + payment slipSucceeded
Row 3Payment slip missingSkipped
Row 4Letter + payment slipFailed
Resend failedExport failed (CSV)Authorise batch
Illustrative example · no real data
Who it is for
For organisations that send official documents on paper.
PostaDesk is designed for Italian public bodies and consortia that need to deliver official documents and notices to their recipients, often in large volumes and often with a payment slip enclosed.
Requesting a payment
Letters sent together with a pre-filled postal payment slip, or payment slips generated on their own, one at a time or from a list of positions.
Checking before sending
By default, shipments are held until an operator authorises them, one by one or for a whole batch.
How it works
From batch to dispatch in four steps.
This is the bulk flow. For a single letter, you fill in a form and attach the PDF.
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STEP 01
Prepare the batch
Download the template, fill in the list of shipments and put it in a ZIP file together with the PDFs to send.
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STEP 02
Upload and check
Declare what the batch contains: letters only, letters with payment slip, or mixed. Rows that don't match are skipped with a reason, never sent in a different form.
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STEP 03
Authorise dispatch
By default, shipments are prepared and held until you give the authorisation.
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STEP 04
Follow the outcome
See the result of every row and the status of every shipment. Failed rows can be resent or exported to CSV.
Features
Everything you need to send.
A web application: it runs in the browser, nothing to install, in Italian or English.
01 / Bulk
Bulk dispatch from ZIP
A ZIP file with the PDFs and the list of shipments as CSV. The batch is processed in the background: you can close the page and come back to check progress.
02 / Single
Standard or registered letter
From an A4 PDF, with double-sided and colour printing, and a return receipt for registered mail. Up to five attachments in the same envelope, each PDF within 5 MB.
03 / Payments
Payment slip with the letter
The pre-filled postal payment slip is printed and enclosed with the letter, with amount, reason for payment and payer details.
04 / Payment slips
Payment slip generation
Single payment slips or a CSV list of positions, downloaded as a ZIP with one PDF per position or, when the payer is the same, as a single PDF. Generation only: nothing is sent.
05 / Control
Authorisation before dispatch
By default, shipments are held until an operator releases them. The "to authorise" list can be filtered by product, batch, user or identifier.
06 / Outcomes
Status of every shipment
Search shipments by status, period, service or cost centre. In the detail view: delivery outcome per recipient, the laid-out PDF and, when available, the return receipt card.
- Downloadable templates for bulk uploads
- Default sender for the organisation
- Several organisations per user, with a selector
- Built-in user manual, downloadable as PDF
Security and data
The service on AWS in the EU, files that expire.
The application, its database and the batch archive run on Amazon Web Services, in the eu-central-1 region in Frankfurt. For printing and delivery, documents are passed to the mailing service provider.
- AccessNamed credentialsEach operator signs in with their own account and works only on the organisations they are enabled for.
- RegionAWS eu-central-1 (Frankfurt)The service, its database and the batch files are stored in the Frankfurt region.
- EncryptionBatch files encrypted at restZIP files uploaded for bulk dispatch are stored with AES-256 encryption.
- 30 daysLimited retentionBulk ZIP files stay available for 30 days and are then deleted. PDFs of single shipments are not kept by PostaDesk.
- ControlShipments held by defaultEvery shipment is held until an operator authorises it, unless whoever prepares it chooses to send it straight away.
FAQ
The short answers.
For anything else, write to info@deskcode.it.
When will PostaDesk be available?
From October 2026. If you would like to be contacted when it goes live, write to info@deskcode.it.
What can I send?
Standard and registered letters, including with return receipt, starting from A4 PDF documents. Each PDF must be within 5 MB. A single shipment can include up to five attachments, a bulk row one extra PDF; both can include a pre-filled postal payment slip.
How do I prepare a bulk dispatch?
Download the template, fill in the list of shipments (a CSV file) and upload it in a ZIP file together with the PDFs. The standard limits are 5,000 rows and 200 MB per batch, with each PDF within 5 MB.
Can I generate payment slips without sending anything?
Yes. PostaDesk generates 896 and 451 payment slips, one at a time or from a CSV list of up to 500 positions, as a ZIP with one PDF per position or, when the payer is the same for all, as a single PDF. Generation does not send anything.
How long are uploaded files kept?
Bulk ZIP files are kept for 30 days and then deleted. PDFs of single shipments are not kept by PostaDesk.
Do I need to install anything?
No. PostaDesk is a web application: it runs in the browser, with each operator's personal credentials.
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